Team Copper is happy to reimburse transportation expenses, hotels, AirBnB, and everything allowed by the UC Davis travel policy (since we will be using UC Davis to reimburse expenses for this meeting.).

All requests for reimbursement (other than mileage & parking meters) must be accompanied by an itemized receipt.

Forms

Please download and complete the Travel Reimbursement Worksheet for a refund. Click the link and the download will start automatically.

Meals

  • Save all your receipts.
  • Meals will only be reimbursed for the amount of actual expenses incurred (not to exceed $62 per day).
  • There must be an overnight stay to claim meal reimbursement
  • Alcohol is not permitted when charging the expense. Put alcohol on a separate receipt!
  • All tips for meals are included in the same daily limit.

Flights

  • Please book your own flights.
  • Purchasing flights for colleagues is not allowed. Each attendee must purchase their own flight.
  • Under special circumstances, UC Davis can book your flights. Please email dcppc.inbox@gmail.com for assistance.
  • If you are staying for an extended period of time, you must submit a quote for comparison flight leaving the day after the conference. We can only reimburse up to the amount of the non-extended stay.

Catering

Note: this section is for organizations helping with catering events

  • Please save all itemized receipts.
  • Include a list of participants.
  • We cannot reimburse alcohol.
  • The grand total for meal reimbursement (including catered food and food purchased by attendees) should not exceed $62 per person per day.
  • We recommend $14 per person for the combined coffee breaks and $15 per person for lunch.

Special requests

If you have any special requests or concerns, please email dcppc.inbox@gmail.com